Privacy Policy

DKK Co., Ltd.

DKK Co., Ltd. (hereinafter “DKK”) is committed to contributing to society in accordance with its Management Philosophy and the DKK Group Corporate Behavior Charter, and is committed to conducting its business activities in a manner that earns the trust and satisfaction of all stakeholders. DKK has established this Privacy Policy for the company to work as an organization ensuring the appropriate handling of personal information in accordance with the Act on the Protection of Personal Information (Act No. 57 of 2003, also referred to as the Personal Information Protection Act).

1. Company Name and Address, and Representative Name

DKK Co., Ltd.
7F Shin-Tokyo Building, 3-3-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005
President and Representative Director Tadatoshi Kondo

2. Compliance with Relevant Laws, Regulations, Guidelines, Etc.

DKK handles personal information appropriately in compliance with the Personal Information Protection Act and other laws and regulations, as well as the guidelines of the Personal Information Protection Commission and other guidelines.

3. Acquisition and Use of Personal Information

When DKK obtains personal information, the purpose of its use is published or given via notification (including publication via this Privacy Policy), and such information is obtained in a lawful and fair manner, clearly stating in advance the purpose of its use if personal information is obtained directly from you in a contract or other document (including electromagnetic records).

DKK uses personal information appropriately, within the scope necessary to achieve the purpose of its use.

4. Purpose of Use of Personal Information

DKK uses personal information for the following purposes.

(1) Personal information related to customers and business partners (officers and employees in the case of corporations)

Purposes of use:

• To communicate, execute contracts, and conduct negotiations as necessary for business, etc.
• To manage customer and business partner information

(2) Personal information related to shareholders (officers and employees if the shareholder is a corporation)

Purposes of use:

• To fulfil obligations and exercise rights under the Companies Act
• To manage shareholders, including preparation of records in accordance with laws and regulations

(3) Personal information related to employment and recruitment applicants

• To communicate with and provide information related to employment and recruitment applicants, and other uses required for employment and recruitment activities

(4) Personal information related to employees (including employees, etc. in an employment relationship [employees, indefinite-term contract employees, temporary employees, part-time employees, dispatch employees, and other persons engaged in DKK’s business under our direction and supervision], as well as directors, auditors, advisors, temporary staffing agency employees, and employees of other companies working within DKK).

Purposes of use:

• For business-related communication with employees
• To pay remunerations (wages, bonuses, allowances, etc.) to employees, manage personnel and labor, and provide benefits
• To manage employee health care

5. Sharing Personal Information

DKK shares the personal information obtained from you as follows.

(1) Items of personal information

Your name, address, postal code, telephone number, fax number, e-mail address, etc.

(2) Scope of co-users

The following companies, including DKK affiliated companies:
Affiliated Companies｜About Us｜DKK Co., Ltd. (DKK) (denkikogyo.co.jp)
DKK Health Insurance Association – FOUNDED-TODAY
DKK Corporate Pension Fund

(3) Purposes of use

Personal information is shared within the scope of the purposes of use described in 4 above.

(4) Name, address, representative, etc. of the company responsible for management of personal data

DKK bears responsibility for any shared personal information. Please see 1 above for information on DKK’s address and representative.

6. Provision of Personal Information to Third Parties

DKK will not provide any obtained personal information to third parties except in the following cases.

• When your prior consent has been given
• When outsourcing within the scope necessary to achieve the purposes of use
• When provision of the information is required by law
• When it is necessary for the protection of the life, body, or property of an individual and it is difficult to

obtain your consent

• When it is specifically required for the improvement of public health or promoting the sound growth of children and it is difficult to obtain your consent
• When it is required to cooperate with the national government or local public bodies in the execution of their legally prescribed duties and there is the risk that obtaining your consent may hinder the execution of those duties
• When providing the information to the parties listed in the “Scope of co-users” section of 5 above

7. Security Control Measures

DKK takes the necessary and appropriate security control measures for the management of personal data, including the prevention of leakage, loss, or damage. We also carry out the necessary and appropriate supervision of employees and contractors (including subcontractors, etc.) who handle personal data.

8. Requests for Disclosure, Etc. of Personal Information

When DKK receives a query about or request for correction, suspension of use, deletion, etc. of personal information, the request is given a prompt response after confirming the identity of the person making the request in accordance with the prescribed procedures. If you have any questions about this Privacy Policy or wish to exercise your rights, please contact the Inquiry Desk at 9 below.

9. Inquiry Desk

If you have any questions, complaints, etc. regarding DKK’s handling of personal information, please contact the following.

Basic Policy on Individual Numbers (My Numbers) and Specific Personal Information Protection

Enacted: January 1, 2016

DKK has established a basic policy to ensure the appropriate handling as an organization of Individual Numbers (also referred to as My Numbers) and specific personal information (hereinafter “Specific Personal Information, etc.”) in accordance with the Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures (also referred to as the Numbers Act).

1. Name of Corporation

DKK Co., Ltd.

2. Compliance with Relevant Laws, Regulations, Guidelines, Etc.

DKK handles Specific Personal Information, etc. appropriately in compliance with the Numbers Act, the Act on the Protection of Personal Information, and the Guidelines on the Appropriate Handling of Specific Personal Information (Business Operators’ Edition).

3. Security Control Measures

DKK has additionally established Rules for Handling Specific Personal Information in relation to security control measures for Specific Personal Information, etc.

4. Inquiry Desk

If you have any questions, complaints, etc. regarding DKK’s handling of Specific Personal Information, etc., please contact the following.

DKK Co., Ltd. Human Resources Department
Phone: 0120-195-061 (toll-free)
E-mail: [email protected]